Editorial Conferences -- Part II
Posted on Thursday, August 29, 2019 at 2:05 PM
Insights from leading editors.
By William Dunkerley
The
task of editorial planning confronts all editors. In Part I we reviewed
some of the ins and outs of editorial conferences. Concurrently we
conducted an anecdotal survey to peer into editors' current practices.
Our
survey received a robust response, which indicates that most editors can
clearly relate to this topic. Two of the survey respondees offered
extensive comments. We present them here in this issue. Next time we'll
give you a roundup of other comments along with our analysis.
PT
in Motion
Donald Tepper, Editor: We publish eleven
times a year (monthly with a combined December–January issue).
The
magazine itself is put online each time we publish a print issue. We put
it online as both a PDF and HTML. In addition, we have a separate online
presence that's handled somewhat differently by a different staff member
(but still under the magazine's banner). Typically, we'll have one or
two news items daily. We then take a small selection of those and
include them in a "News" department in our printed magazine.
We
don't have editorial conferences per se to plan content for our next
issues. But we do have regular staff meetings (generally every two
weeks) where we go over any problems. We have an annual editorial
calendar and stick to that unless there's a major reason for changing
it. Our editorial conferences usually address selecting which article
will be the cover story, brainstorming possible cover designs, and other
items like that. But the content usually is pretty much set.
The
publisher, editor, and associate editor take part.
Roughly 70–80
percent of our meeting time is devoted to the next two issues -- most of
that to the next issue. But we also look ahead. Relatively little of
that time is devoted to longer-range planning, however. That's usually
addressed separately when we develop our editorial calendar for the next
year.
At least for us, creating the editorial calendar is similar
to assembling a jigsaw puzzle. We typically run three features (and a
number of departments and columns) in each issue. We aim for a balance
in each issue. We're published by an association, so usually one of the
articles is somehow association-related. Examples: recaps of major
meetings or a major anniversary in the profession's development.
We'll
also try for an article on how our members (physical therapists and
physical therapist assistants) work with/help patients. Examples: easing
chronic pain, working with survivors of cancer, using hippotherapy (use
of horses) as part of an intervention, treating athletes (a different
sport each time, from roller derby to football to eSports), and so on.
The
third article is sometimes a bigger-concept article. Examples:
regenerative medicine, impact of the consumer movement, 3D printing, the
future of clinical education, or the continued value of low-tech tools
and devices.
It can be a challenging puzzle at times to present
that variety in each issue ... and to have that variety in a series of
issues without overlapping the themes. For example, "chronic pain" may
overlap with "survivors of cancer." "Hippotherapy" might have the same
sources as an article on therapy animals -- two very different topics,
but there's overlap. There are other challenges: covering a range of
practice settings, addressing different demographics (age, gender
identification, race and ethnicity), and so on.
What seems to
work for us is to begin the jigsaw puzzle by plugging in articles we'll
be required to cover: meeting recaps, some awards, major anniversaries.
Those usually already have a "traditional" slot in the calendar. Then we
take other important topics (for example, social determinants of health
or combatting burnout) and weave them into the schedule. Then we have
the "fun" ones. They're still important, especially when we can show
that the issues affect many/most of our members. These will include
articles such as treating roller derby contestants or eGamers, plus,
often, technology articles (3D printing, regenerative rehab).
Once
that's done, it helps to step back and look for conflicts. Or look for
contiguous months with similar articles. That usually requires some
additional tweaking.
And when that's all completed and reviewed
and approved by others in the association, we're generally set. The
meetings then just become "Are we on track?"
PropertyCasualty360
Rosalie
Donlon, Editor in Chief: Our magazine publishes monthly in print and
in a digital edition. The features and columns are published on the
website throughout the month.
In September I plan out an
editorial calendar for the next year for print, consulting with the
managing editor and the sales team. We plan around conferences where we
know we'll have distribution. For example, the August issue focuses on
workers' compensation because that one is distributed at the annual
workers compensation conference for the Workers Compensation Institute.
For
online, we have an ongoing team editorial calendar that is the
responsibility of the online managing editor. Each member of the
editorial team is responsible for checking the calendar daily to ensure
that they're meeting deadlines and for adding upcoming stories to the
calendar as well as the date they'll be ready to publish.
We have
a team meeting once a month to talk about long-term story planning, such
as traffic safety week or back-to-school-themed stories. We spend about
25 percent of the time on long-form story ideas. We also exchange story
ideas daily via email, and the editors have beats they're responsible
for. The team includes the editor in chief, managing editor, digital
managing editor, and two associate editors as well as the editor in
chief of a sister publication, Claims magazine.
Tips:
--Plan
as far in advance as you can for all content, especially long-form
stories or to take advantage of themes, but be flexible so you can react
to breaking news or trends.
--Maintain an online calendar that's
accessible to everyone on the team. We use TeamUp and color-code entries.
Next?
Our
survey shows there are many variations in how editors do their planning.
In the next issue you'll hear from a cross section of other editors on
the topic.
William Dunkerley is principal of William Dunkerley
Publishing Consultants, www.publishinghelp.com.
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